Classification of the Article Database at Rajbi d.o.o.

The diploma thesis before you was created as a result of solving the current issues of inventory and article management at Rajbi, d. o. o., which I manage. The view of the topics changed throughout the work and the search for solutions regarding them. If at the beginning I was looking for solutions from multiple providers that I would combine into more or less usable content, later I found answers with providers who developed software solutions according to the needs of the profession.

Problem

The diploma thesis before you was created as a result of solving the current issues of inventory and article management at Rajbi, d. o. o., which I manage. The view of the topics changed throughout the work and the search for solutions regarding them. If at the very beginning of writing the diploma thesis I did not have a precise direction of the desired goal, at this moment I know exactly what I want.

If this was the expected goal, I can now claim that the solution is at hand.

Solution and Method

If at the beginning I was looking for solutions from multiple providers that I would combine into more or less usable content, later I found answers with providers who developed software solutions according to the needs of the profession. Of course, the fundamental difference between the domestic offer and that offered by foreign providers lies in the size of the market. And if we look at the size of the German-speaking market and the competition there, these solutions are substantially higher quality.

Especially if, on the other hand, we are aware that in the period after independence we became at least 90 per cent dependent on supplies from these countries. All those local manufacturers that may still exist export mostly to German countries for their survival. Thus, I decided to adopt the business application of the German provider Taifun GmbH for the needs of almost the entire business operation.

Given the specifics of the Slovenian market and the fact that there are no comparable solutions on the market, Taifun is also willing to cooperate in adapting their solution to our market. For successful business operations, I had to connect with several German equipment suppliers who use the DATANORM system. I believe that such an approach can represent quite a significant competitive advantage in doing business on the domestic market.

It also simplifies entry into the German-Austrian market. It brings quite a few business opportunities. I believe that I will gain greater transparency over business operations and better initial material conditions.

When the system is operating in my business environment, I can offer this solution to the market as well. I am convinced that even if we are too small for development, there are still enough entrepreneurs who want to keep pace with the times and have similar problems that I encounter in business. Such thinking may perhaps somewhere in the future also represent a basis for uniting similar interest groups and joint action in negotiations with suppliers and investors.

However, it is clear that none of this can be implemented if precise time frames are not set for when the project must be realised. Thus, at this moment, I am in the testing phase of a time-limited, fully functional version of the programme. The system still needs to be harmonised with Slovenian legal and accounting standards in order to take over full functionality.

For now, they will use it in the German language version, but I anticipate that they will also undertake the translation. I myself want to study the application thoroughly, as only in this way can I achieve full functionality and usability. And only in this way can I later carry out the planned presentations on the Slovenian market.

Even now I confidently claim that the Open Business software package from Taifun GmbH represents a quantum leap in the understanding of business operations. It successfully helps to direct the operations of companies in service industries, and in its refined form takes care of customers and suppliers. In the concept of operation, one can sense that it was conceived and implemented by a group of people who knew well the typical problems of their industry and that it used effective solutions that do not only represent the concept of operation of individual companies, but well connect the methods and customs of the majority.

The fact that development to such a stage took more than twenty years speaks for itself, and the programme is still being developed and adapted. Here, on the one hand, we are talking about adapting to new regulations and laws, which is necessary to meet legal requirements and updates, but new solutions are constantly being sought for more efficient and higher-quality use of the programme in practice. One of the newer solutions is the Mobile Auftrage system, which represents a version of an office in the field.

The user is connected to the data system via the application and a portable or tablet computer. In the field itself, it is possible to perform most functions of the software solution, various reviews of price lists and article stocks are possible, task and activity calendars are accessible, electronic data capture of work performed can be carried out, inventory lists can be completed and much more. All entered data is continuously recorded in databases.

Thus, the traceability of work performed and materials used is ideal. It is much easier to track the costs of individual projects or work orders. Precise time measurement is also enabled.

Thus, at any moment it is possible to assess the efficiency of work performed and reward employees for their efficiency. For the effective operation of a comprehensive business system, a connection with accounting records is necessary. In the sales programme, it is therefore necessary to create an efficient system of electronic reports on sales and purchases. These must be imported into an appropriate accounting programme, the data processed there and, if possible, mutually synchronised. In this way, we can maintain cost records of material and labour consumption by individual projects, records of payments received and made for individual invoices issued and received, analysis of the efficiency of individual transactions and various other records that are necessary for the efficient and timely adoption of various strategic decisions in business operations.

In this direction, I am looking for appropriate connectivity with Slovenian software companies. In their case, I am connecting with the software company SAOP. In searching for possibilities of connecting with other providers, such as online shops and similar, they have developed the miniMAX API interface system, which enables arbitrary data exchange between various software solutions.